Privacy Policy

Privacy Policy

Last Updated: December 8, 2025

Welcome to Rotomac Pens! Your privacy is important to us. This Privacy Policy explains how we collect, use, protect, and share your personal information when you visit our website at https://rotomacpens.com.

1. Who We Are

Website Name: Rotomac Pens

Website URL: https://rotomacpens.com

Purpose: We are an automotive news and information website providing the latest updates on cars, bikes, trucks, electric vehicles, and industry trends.

Rotomac Pens is committed to protecting your privacy and ensuring a safe browsing experience. We comply with applicable data protection laws and best practices.

2. Information We Collect

When you visit or interact with our website, we may collect the following types of information:

2.1 Information You Provide

  • Comments: When you leave a comment, we collect your name, email address, website URL (optional), and the comment content.
  • Contact Forms: If you contact us through our contact form, we collect your name, email, and message content.
  • Newsletter Subscriptions: If you subscribe to our newsletter, we collect your email address.
  • User Accounts: If you register for an account, we collect your username, email address, and password (encrypted).

2.2 Automatically Collected Information

  • IP Address: Your device’s IP address for spam detection and security purposes.
  • Browser Information: Browser type, version, and user agent string.
  • Device Information: Device type, operating system, and screen resolution.
  • Usage Data: Pages visited, time spent on pages, links clicked, and referral sources.
  • Cookies: Small text files stored on your device (see Section 5 for details).

2.3 Third-Party Services

We may use third-party services that collect information, including:

  • Google Analytics: Tracks website usage and visitor behavior.
  • Firebase Cloud Messaging (FCM): Sends push notifications if you’ve subscribed.
  • Advertising Networks: May collect data for personalized ads (Google AdSense, etc.).

3. How We Use Your Information

We use the collected information for the following purposes:

  • Provide Services: Display content, respond to comments, and deliver requested information.
  • Improve User Experience: Analyze website usage to improve layout, content, and functionality.
  • Communication: Send newsletters, updates, and respond to inquiries (only if you’ve opted in).
  • Security: Detect and prevent spam, fraud, and unauthorized access.
  • Legal Compliance: Comply with legal obligations and protect our rights.
  • Push Notifications: Send relevant news updates if you’ve subscribed to push notifications.

4. Comments

When you leave a comment on our website:

  • We collect the data shown in the comment form (name, email, website, comment text).
  • Your IP address and browser user agent string are collected to help with spam detection.
  • An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to display your profile picture.
  • After approval, your comment and profile picture (if using Gravatar) will be publicly visible.
  • Comments and metadata are retained indefinitely to automatically approve follow-up comments and prevent spam.

Note: You can request deletion of your comments at any time by contacting us.

5. Cookies

Cookies are small text files stored on your device that help us improve your browsing experience.

5.1 Types of Cookies We Use

  • Comment Cookies: If you leave a comment, you may opt-in to save your name, email, and website in cookies for convenience. These cookies last for one year.
  • Login Cookies: If you log in, we set cookies to save your login information. These last for two days. Screen display preference cookies last for one year.
  • “Remember Me” Cookie: If you select “Remember Me” when logging in, your login persists for two weeks.
  • Editing Cookie: If you edit or publish content, a cookie is saved indicating the post ID you edited. It expires after 1 day.
  • Analytics Cookies: Google Analytics uses cookies to track visitor behavior (anonymized data).
  • Advertising Cookies: Third-party ad networks may use cookies to display personalized ads.

5.2 Managing Cookies

You can control and delete cookies through your browser settings. However, disabling cookies may affect website functionality.

6. Media Uploads

If you upload images to our website (e.g., as part of comments or user-generated content):

  • You should avoid uploading images with embedded location data (EXIF GPS).
  • Visitors can download and extract location data from publicly visible images.
  • We are not responsible for location data you voluntarily include in uploaded images.

Recommendation: Remove EXIF metadata before uploading images using tools like VerExif.

7. Embedded Content from Other Websites

Articles on Rotomac Pens may include embedded content from third-party websites (e.g., YouTube videos, Twitter posts, Instagram photos).

When you interact with embedded content:

  • The third-party website may collect data about you and use cookies.
  • They may track your interaction with the embedded content, especially if you’re logged into their platform.
  • We have no control over how these third parties collect or use your data.

Examples of embedded content providers:

8. Who We Share Your Data With

We do not sell, trade, or rent your personal information to third parties. However, we may share data in the following circumstances:

8.1 Service Providers

  • Hosting Provider: Your data is stored on our web hosting servers.
  • Email Service: If you subscribe to our newsletter, your email is stored with our email marketing provider.
  • Analytics: Google Analytics processes anonymized usage data.

8.2 Legal Requirements

We may disclose your information if required by law, court order, or government request.

8.3 Password Reset

If you request a password reset, your IP address will be included in the reset email for security purposes.

8.4 Spam Detection

Visitor comments may be checked through an automated spam detection service (e.g., Akismet).

9. How Long We Retain Your Data

We retain your data for different periods depending on the type:

  • Comments: Retained indefinitely to recognize and auto-approve follow-up comments.
  • User Accounts: Personal information is stored until you request deletion or close your account.
  • Analytics Data: Google Analytics retains data for 26 months by default.
  • Logs: Server logs (IP addresses, user agents) are retained for 30-90 days for security purposes.

You can request deletion of your data at any time (see Section 11).

10. What Rights You Have Over Your Data

Under data protection laws (GDPR, CCPA, etc.), you have the following rights:

10.1 Right to Access

You can request a copy of all personal data we hold about you.

10.2 Right to Rectification

You can request correction of inaccurate or incomplete data.

10.3 Right to Erasure

You can request deletion of your personal data (except data we’re legally required to keep).

10.4 Right to Portability

You can request an exported file of your data in a machine-readable format.

10.5 Right to Object

You can object to processing of your data for direct marketing purposes.

10.6 Right to Restrict Processing

You can request temporary restriction of data processing under certain conditions.

How to Exercise Your Rights: Contact us at privacy@rotomacpens.com with your request. We will respond within 30 days.

11. Data Security

We implement appropriate technical and organizational measures to protect your personal information:

  • SSL Encryption: Our website uses HTTPS to encrypt data transmission.
  • Secure Hosting: Data is stored on secure servers with regular backups.
  • Access Control: Only authorized personnel have access to personal data.
  • Password Protection: User passwords are encrypted using industry-standard hashing.
  • Regular Updates: We keep our software and security measures up-to-date.

However, no method of transmission over the internet is 100% secure. While we strive to protect your data, we cannot guarantee absolute security.

12. Third-Party Links

Our website may contain links to external websites. We are not responsible for the privacy practices or content of these third-party sites.

We encourage you to review the privacy policies of any external websites you visit.

13. Children’s Privacy

Rotomac Pens is not intended for children under 13 years of age. We do not knowingly collect personal information from children.

If you believe we have inadvertently collected information from a child, please contact us immediately, and we will delete it.

14. International Data Transfers

Rotomac Pens is operated from [Your Country]. If you’re accessing our website from outside [Your Country], your data may be transferred and processed in our location.

By using our website, you consent to the transfer of your data to [Your Country].

15. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements.

When we make changes:

  • We will update the “Last Updated” date at the top of this page.
  • Significant changes will be communicated via email (if you’re subscribed) or a notice on our homepage.
  • Continued use of our website after changes constitutes acceptance of the updated policy.

16. Where Your Data is Sent

Your data may be processed and stored in the following locations:

  • Web Hosting Servers: [Hosting Provider Name] located in [Country].
  • Analytics: Google Analytics servers (global network).
  • Email Services: [Email Provider] servers.
  • CDN: Content Delivery Network for faster page loading (if applicable).
  • Spam Detection: Akismet servers (Automattic, USA).

All data transfers comply with applicable data protection regulations.